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World’s Biggest Convocation on Metaverse

MegaSpace Case Study Bits Pilani WILP World’s Biggest Convocation on Metaverse

World’s Biggest Convocation on Metaverse

Innovative to the core and heavily AI-driven, BITS WILP’s convocation was successfully held on the ibentos metaverse platform, also called MegaSpace. It was a first-of-its-kind metaverse event and also the biggest ever seen in terms of magnitude, grandeur, and innovation, proving that a technology like metaverse can not only do wonders in gaming but has the potential to solve real-world problems. This unique convocation ceremony, according to Krishna Swami Mohan (General Manager, Birla Institute of Technology and Science, Pilani) “highlights the importance of adaptability and innovation in education”.
  • Client: BITS Pilani (WILP division)
  • Team Size: 14
  • Services: Convocation Ceremony
  • Category: EdTech

Overview

BITS is known to be one of the leading educational institutions in the field of technology and owing to this reputation, the need arose for their convocation to be one that India had never seen before. It needed to be technologically advanced, out-of-the-box, and still have the flexibility to incorporate convocation traditions. The answer was only one – to hold it on the metaverse.

‘Metaverse’ is a common term associated with games and contrary to the knowledge of many, it can also be used to solve business problems and even provide business opportunities. If created on the right platform, the metaverse can be made accessible to everyone via their desktops and laptops; it is no longer a virtual world that one can only access using VR headsets.

The convocation had to be arranged for 7000+ students, all of whom were working professionals from not just India but from various parts of the world. The solution needed to be virtual, innovative, and path-breaking. At the same time, it had to be foolproof since a convocation is a ceremony that is close to every student’s heart; there was no room for errors.

Highlights

01

6600+ attendees

02

3D personalisation-humanised avatars

03

Heavy use of AI

04

12000+ selfies

05

Experience with Batchmates High interactions

06

Social Sharing making it Viral

Challenges

When one thinks “Latest Technology”, the word “Metaverse” is bound to come to mind. Metaverse elevates virtual experiences to an all-new level by gamifying them and involving participants and enabling them to see and interact with each other. However, some challenges had to be handled while executing such a critical project:

Most metaverse platforms struggle/fail to handle large number of users., but the convocation had to be held for 7000+ participants, all attending at the same time. The concurrency of users was one of the greatest challenges to be handled.

The convocation is an extremely special ceremony in the life of a student. One wishes to enjoy it to its fullest alongside family and fellow batchmates. The solution lay beyond impersonal avatars.

Although the ceremony was built on metaverse but the client wanted to follow the longstanding convocation tradition, including small details like sequence of actions, the tradition of “bowing” upon receiving the certificate and so on. Besides that, traditional convocation robes and caps needed to be incorporated for avatars and different coloured scarfs were to be added for different levels & programs.

Solution

With consistent R&D and the use of AI, the ibentos metaverse team was able to address all the above challenges and create a platform that was capable of hosting the world’s biggest and most innovative convocation ceremony.

  1. Handling Concurrency: The greatest achievement was to resolve the problem of handling high user concurrency on the metaverse. Our team was able to find apt solutions; thanks to our professional expertise in handling large-scale virtual events.
  2. Humanized 3D Avatars: Students’ experience was personalized by using a selfie to create an avatar that had the same face as their own, fully dressed in a convocation gown and cap. These avatars could walk down the stage when their names were called, receive their diploma certificate, and bow, along with being able to clap and wave as well. These were essential in humanizing the metaverse convocation ceremony and making sure traditions were followed. This innovation would not have possible without unwavering support from Avatar SDK before and during the event.
  3. Extensive use of AI: The virtual convocation metaverse platform was heavily AI-driven, right from testing on the platform to making announcements, arranging voiceovers, matchmaking students with their respective names and certificates, and even avatar creation.
  4. Enriched Interactions & Experience: The metaverse experience was further elevated by dividing students into batches as per their programs so that they could experience the ceremony with their batchmates. In addition, selfie areas were incorporated into the metaverse for the students to click selfies together and save these precious moments.
  5. Social Sharing: Social Media Integration with the Metaverse platform enabled students to express their sense of achievement with their community by sharing their selfies on LinkedIn and Facebook directly from the platform, instantly making the metaverse convocation ceremony a hit.
  6. Hybrid Metaverse Experience: A hybrid experience was created by incorporating the Live feed from the in-person event into the metaverse platform. A hybrid experience was created by incorporating the Live feed from the in-person event into the metaverse platform.

Photos taken by Students

Social Media Buzz

Results

Days of blood and sweat yielded a closest-to-reality metaverse convocation that enabled students from across the globe to attend the event from the comfort of their homes and offices, with family and friends.
The hybrid event, which spanned across 6 hours, experienced high interactions and extraordinary experiences amongst batchmates and loved ones. Social media handles were flooded with posts, stories and articles about the successful event and there was an outpour of appreciation and overwhelming experiences. Every student could save their convocation videos in their gallery to reshare these moments on social media and ensure that they can revisit these memories whenever they want.

Why You Should Choose to
Work with ibentos

10+ yrs of Experience in Event Industry

With more than a decade of expertise serving a diverse range of top event organizers throughout the world, we are the events industry leader today. With a focus on creating immersive and completely customizable virtual event solutions to help our clients digitalize their events globally.

Innovative Solutions & Fast Execution

The events industry is growing, and so are the requisites to make it far-reaching. We, as pioneers in hybrid and virtual events technology, emphasize on adopting the latest technologies to curate innovative solutions aided with quick implementation to help you build an edge over the competition

You get a Tech Partner in the cost of a Vendor

At ibentos, we believe in establishing relationships with our clients on complete transparency and trust across the entire process of providing the best solution. We support you at every turn as your dependable partner, and curate successful revenue models that are geared at providing the finest outcomes with the best ROI.

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Being a seasoned veteran in the events technology industry, we understand your concerns as a customer. At ibentos, we develop the most comprehensive and customized models for each client to cater to their specific requirements and offer complete end-to-end solutions, from ideation to implementation.

Why Choose ibentos

Reasons to choose to ibentos over Others

More than 10 years of Experience

Delivering immersive and customizable virtual event solutions to top brands & event organizers worldwide.

Tech Partner at the Cost of a Vendor

24*7 Tech Support to hand-held you throughout the process of curating successful revenue models projected to deliver the best ROI.

Innovative Solutions & Fast Execution

Achieve an edge over the competition with our innovative solutions with quick implementation.

Dedicated End to End Support

Most comprehensive end-to-end solutions and customized models for each client to cater to their specific requirements.

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Our Journey So Far

102 k+

Attendees

3 +

Events Executed

300 +

Customers

22 +

Countries

What Our
Customers Say

Client satisfaction speaks volumes about our services. ibentos is your partner from event conception to implementation.

They are an extremely dependable team that not only fulfils your requirements, but also gives innovative solutions to the challenges that come up even during the event.
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Rishabh Raj Joshi

Executive Officer, IEEMA

Our technical partner ibentos had arranged a virtual platform for the event and the result has been exceptional. The entire team of ibentos
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Mr. Venkatesh Aralikatty

Wash Specialist, UNICEF HFO

We are satisfied with the solution given to us and with the communication flow through the project. They were right on schedule, charged reasonable prices
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Nishant Jadhav

Sr. Regional Manager, The University of Sydney

We found all staff of ibentos co-operative and accommodating our request and queries in a friendly and efficient manner. My special thanks to Mr. Harpreet
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Uttam Kumar

Sr. Executive Officer, IEEMA

ibentos platform has done a fantastic work in our annual event, ASPIRE 2022. As our technology partner, they have been really innovative
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Director, ARIA

Constant innovation in creating user experience and value driven backend for the clients are the two USP's of 'ibentos'. We truly enjoy the spirit of 'ibentos'
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Vivek Shukla

Director & CEO Afairs Exhibitions & Media Pvt. Ltd

I and my team were very particular that the 2 day event with multiple and parallel sessions and 16200 officially registered teachers and students participating
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Principal, DPS Nacharam Secunderabad

I am greatly impressed by the timely support, unique idea, robust platform and the beautiful look and feel of the platform that comes with really easy navigation.
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Subhendu Bal

President, IAI & Chief Actuary & Chief Risk Officer, SBI Life

Excellent experience with the ibentos team. Partnering with ibentos means- 24/7 Support and End-to-End support. ibentos has been really accommodative
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Vyas Nagpal

Country Head-Marketing & BD American Academy of Financial Management India

We never heard a “NO” from Ibentos be it platform experience or customer relationship. They are a team of highly creative and tech-savvy individuals
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Arun Yellamaty

Founder
Youngistan Foundation (NGO)

Harpreet and Jaspinder are very passionate about what they do and bring a lot of confidence and certainty to the table. The rate
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Deepali Lalwani

Sr. Content Marketer
iFAST Financials

ibentos is way ahead of the competition! As an organizer who has used all major & popular event technology platforms available globally, I can confirm
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Abhishek Bhatnagar

Chief Executive Officer
ITEN Media

We are happy with the services provided by Team Ibentos. The team is dedicated and they are open to our suggestions and accommodate
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Jyothi Joseph

Director
IED Communications

ibentos platform includes a lot of features that has helped us as event planners to manage our events from beginning to end. The user interface
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Rajat Pandya

Placement Coordinator
VNIT Nagpur

Ibentos team is really the team that you would like to work with as they bring lots of ideas after understanding the need and provide solutions
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Dr. Osman Zubaidi

Gulf & Levant Medical Lead
Viatris

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